- What are some examples of personnel file documents?
Employment personnel records may include, but are not limited to the following examples:- Hiring records such as application for employment, offer and acceptance letters, relocation agreements, etc.
- Academic employee records such as academic appointment letters, faculty conduct letters, tenure and emeritus recognition, academic 3rd-year review, promotion and tenure documents, etc.
- Timesheet, absence reports, payroll records, and salary history
- Performance management records such as position descriptions, performance expectations, recognition and awards, coaching, and disciplinary or corrective action.
- Separation letters such as resignations, terminations, end of appointments, and layoff letters and agreements.
Some documents, while part of the Personnel File, are kept in separate files as required by law or best practices. Examples include I-9 documents and medical documents.
- What is not included in an employee鈥檚 Personnel File?
Documents that are not part of the Personnel File include, but are not limited to, supervisor notes, investigation notes, Title IX records, and grievance records.
- How long are attendance-related discipline letters in a personnel file?
If an employee's record has been free of written warnings, reprimands, or disciplinary actions related to attendance or tardiness for two (2) years of continuous employment, the University shall not base any current disciplinary actions related to attendance or tardiness on the earlier warnings, reprimands or disciplinary actions.
If, however, additional warnings, reprimands, or su